johnnyh
Junior Member
Posts โข 4,492
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March 2011
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Cataloging Art Collection, by johnnyh on Mar 27, 2014 10:41:40 GMT 1, Need to catalogue my Art collection wondering if anyone ha already done this. Is there an app or something already formatted that can do this as do not want to reinvent the wheel and make a load of daft mistakes and have to re do etc.
would just like something that includes a pic, artist, date, format value etc.
anyone who has something would be greatly appreciated.
Likewise any gallery owners/people how do you log your pieces would be really interested to hear either by thread, PM or please drop a line and will give you my emmail
thx a lot Johnny
Need to catalogue my Art collection wondering if anyone ha already done this. Is there an app or something already formatted that can do this as do not want to reinvent the wheel and make a load of daft mistakes and have to re do etc.
would just like something that includes a pic, artist, date, format value etc.
anyone who has something would be greatly appreciated.
Likewise any gallery owners/people how do you log your pieces would be really interested to hear either by thread, PM or please drop a line and will give you my emmail
thx a lot Johnny
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Gard
Junior Member
Posts โข 1,604
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June 2012
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Cataloging Art Collection, by Gard on Mar 27, 2014 10:51:10 GMT 1, I saw that need a couple of months ago and started looking into it. There's a few good alternatives for web based solutions and what they all have in common is that if they are affordable then they are in their early stages and still a bit laggy. I ended up with using www.collectrium.com, and I quite happy with it.
I saw that need a couple of months ago and started looking into it. There's a few good alternatives for web based solutions and what they all have in common is that if they are affordable then they are in their early stages and still a bit laggy. I ended up with using www.collectrium.com, and I quite happy with it. |
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Deleted
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January 1970
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Cataloging Art Collection, by Deleted on Mar 27, 2014 11:02:30 GMT 1, It looks nice but 39 USD a month isn't a bit much ??
It looks nice but 39 USD a month isn't a bit much ??
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Gard
Junior Member
Posts โข 1,604
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June 2012
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Cataloging Art Collection, by Gard on Mar 27, 2014 11:08:47 GMT 1, I think if you pay for a year it's cheaper  But it depends on how much you buy and how much information you want to keep about each piece. Here I can upload invoices and keep them together with the piece online. There's all sorts of information you can put in there. I used to use a combination of Excel and Powerpoint it's cheaper but it's a pain in the ass to manage.
I think if you pay for a year it's cheaper But it depends on how much you buy and how much information you want to keep about each piece. Here I can upload invoices and keep them together with the piece online. There's all sorts of information you can put in there. I used to use a combination of Excel and Powerpoint it's cheaper but it's a pain in the ass to manage. |
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Cataloging Art Collection, by Happy Shopper on Mar 27, 2014 11:14:52 GMT 1, As a basic version, expressobeans has a great system.
As a basic version, expressobeans has a great system.
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t3c
Junior Member
Posts โข 1,570
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July 2011
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Cataloging Art Collection, by t3c on Mar 27, 2014 12:52:29 GMT 1, yeah was just about to say that, it has got a fair few obvious bits missing but you can add them in yourself as i have done a few times
yeah was just about to say that, it has got a fair few obvious bits missing but you can add them in yourself as i have done a few times
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chichi carter
Junior Member
Posts โข 1,265
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February 2011
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Cataloging Art Collection, by chichi carter on Mar 27, 2014 13:17:16 GMT 1, And there's that new one, Art Collectorz. EB and Art Collectorz work well if all the works you own are editions but not so much when it comes down to originals. Collectrium seems to be top notch and extremely flexible but I find 390$ a year is a bit much. My personal collection definitely doesn't justify that!
And there's that new one, Art Collectorz. EB and Art Collectorz work well if all the works you own are editions but not so much when it comes down to originals. Collectrium seems to be top notch and extremely flexible but I find 390$ a year is a bit much. My personal collection definitely doesn't justify that!
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johnnyh
Junior Member
Posts โข 4,492
Likes โข 2,102
March 2011
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Cataloging Art Collection, by johnnyh on Mar 27, 2014 13:21:57 GMT 1, Thx chaps very helpful. Got me started on searching on the web for systems. Gard that system of yours looks excellent although pricey very good.
Thx chaps very helpful. Got me started on searching on the web for systems. Gard that system of yours looks excellent although pricey very good.
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Deleted
Posts โข 0
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January 1970
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Cataloging Art Collection, by Deleted on Mar 27, 2014 13:24:08 GMT 1, I used EB which is good and free... but as mentioned above; you get into trouble when you have stuff not listed in EB.
So I finally took time last month to do mine on Google Drive
I used EB which is good and free... but as mentioned above; you get into trouble when you have stuff not listed in EB.
So I finally took time last month to do mine on Google Drive
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dreadnatty
Junior Member
Posts โข 5,431
Likes โข 6,992
February 2013
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Cataloging Art Collection, by dreadnatty on Mar 27, 2014 14:14:58 GMT 1, Im pretty sure you can 'add art' for your originals as well on EB. Ive done it for my Supine Lotto scratcher and RAE OG
Im pretty sure you can 'add art' for your originals as well on EB. Ive done it for my Supine Lotto scratcher and RAE OG
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11
Junior Member
Posts โข 4,810
Likes โข 6,711
February 2011
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Cataloging Art Collection, by 11 on Mar 27, 2014 14:47:06 GMT 1, Im pretty sure you can 'add art' for your originals as well on EB. Ive done it for my Supine Lotto scratcher and RAE OG
Absolutely and the fact EB let's you save it to PDF makes it even better - you do have to add some stuff (if you want it catalogued) but mainly originals or obscure variants
Have now added about 90% of my stuff - mine runs to 85 pages on a PDF so not something to let the missus stumble upon.....
Im pretty sure you can 'add art' for your originals as well on EB. Ive done it for my Supine Lotto scratcher and RAE OG Absolutely and the fact EB let's you save it to PDF makes it even better - you do have to add some stuff (if you want it catalogued) but mainly originals or obscure variants Have now added about 90% of my stuff - mine runs to 85 pages on a PDF so not something to let the missus stumble upon..... |
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dreadnatty
Junior Member
Posts โข 5,431
Likes โข 6,992
February 2013
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Cataloging Art Collection, by dreadnatty on Mar 27, 2014 15:01:47 GMT 1, Didnt realize you could export to .pdf
Thanks for the tip!!!
Didnt realize you could export to .pdf
Thanks for the tip!!!
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11
Junior Member
Posts โข 4,810
Likes โข 6,711
February 2011
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Cataloging Art Collection, by 11 on Mar 27, 2014 17:07:23 GMT 1, I think the 'save collection' is on the left side (once you have navigated to your Collection) even works on a phone so generates the PDF and then u can open in iBooks
I think the 'save collection' is on the left side (once you have navigated to your Collection) even works on a phone so generates the PDF and then u can open in iBooks
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johnnyh
Junior Member
Posts โข 4,492
Likes โข 2,102
March 2011
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Cataloging Art Collection, by johnnyh on Mar 27, 2014 18:27:07 GMT 1, Great info chaps. Thx a lot have been investigating the EB route which does seem good not a patch on Gards
Collectrium but not the $390.
Urban and street must be the poor collectors of the world as compared to quite a few others online the collectrium is not that pricey.
Think will try out EB and then if I need to upgrade to the collecterium although do like the keep all receipts etc in one spot very neat
been really helpful thx chaps anymore input or ideas welcome
Great info chaps. Thx a lot have been investigating the EB route which does seem good not a patch on Gards
Collectrium but not the $390.
Urban and street must be the poor collectors of the world as compared to quite a few others online the collectrium is not that pricey.
Think will try out EB and then if I need to upgrade to the collecterium although do like the keep all receipts etc in one spot very neat
been really helpful thx chaps anymore input or ideas welcome
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misterquiche
New Member
Posts โข 169
Likes โข 59
November 2013
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Cataloging Art Collection, by misterquiche on Mar 27, 2014 18:33:32 GMT 1, u could try www.trampt.com as well
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sin
New Member
Posts โข 614
Likes โข 737
February 2013
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Cataloging Art Collection, by sin on Mar 29, 2014 15:34:57 GMT 1, When registering for Collectrium, select small collection, no billing info page came up, so i've been using it for free.
When registering for Collectrium, select small collection, no billing info page came up, so i've been using it for free.
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johnnyh
Junior Member
Posts โข 4,492
Likes โข 2,102
March 2011
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Cataloging Art Collection, by johnnyh on Mar 29, 2014 16:11:43 GMT 1, When registering for Collectrium, select small collection, no billing info page came up, so i've been using it for free.
Thx for that fella will try that when I get home much appreciated
When registering for Collectrium, select small collection, no billing info page came up, so i've been using it for free. Thx for that fella will try that when I get home much appreciated |
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sin
New Member
Posts โข 614
Likes โข 737
February 2013
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Cataloging Art Collection, by sin on Mar 29, 2014 16:24:15 GMT 1, np. glad to see this topic come up. I just started using collectrium and wanted to know if others were and what their thoughts were. i personally have been happy with it. If i understood the difference between the free version and the $39 version I may upgrade as my collection. It is indeed 1000% better than using excel and powerpoint.
np. glad to see this topic come up. I just started using collectrium and wanted to know if others were and what their thoughts were. i personally have been happy with it. If i understood the difference between the free version and the $39 version I may upgrade as my collection. It is indeed 1000% better than using excel and powerpoint.
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Gard
Junior Member
Posts โข 1,604
Likes โข 1,243
June 2012
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Cataloging Art Collection, by Gard on Mar 29, 2014 16:29:53 GMT 1, Collectrium is still being developed so if there's something that bothers you, don't hesitate to tell them. They have a feedback button at the lower right corner on every page so it's pretty easy. When I first started using it it was nothing like it's today. And I have sent them many messages about things that are not working or missing and it's almost the perfect tool now. Now I hope they will fix the page where you can show off your collection to others because that's crap today.
Collectrium is still being developed so if there's something that bothers you, don't hesitate to tell them. They have a feedback button at the lower right corner on every page so it's pretty easy. When I first started using it it was nothing like it's today. And I have sent them many messages about things that are not working or missing and it's almost the perfect tool now. Now I hope they will fix the page where you can show off your collection to others because that's crap today.
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opalis141
New Member
Posts โข 182
Likes โข 113
April 2014
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Cataloging Art Collection, by opalis141 on Apr 16, 2014 19:55:44 GMT 1, For the home collector I can't really add anything to the discussion above. To answer the second part of your question many museums and galleries in NYC use TMS (The Museum System) for collections management. It is a pretty good system (like all systems it has it flaws) but is pretty cost-prohibitive on the individual level.
For the home collector I can't really add anything to the discussion above. To answer the second part of your question many museums and galleries in NYC use TMS (The Museum System) for collections management. It is a pretty good system (like all systems it has it flaws) but is pretty cost-prohibitive on the individual level.
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johnnyh
Junior Member
Posts โข 4,492
Likes โข 2,102
March 2011
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Cataloging Art Collection, by johnnyh on Apr 17, 2014 5:18:45 GMT 1, Just started using Collectrium the free small collector version and it works pretty well. Really good. Will be interesting what the capacity is and whether it runs out etc after so many pieces.
Well worth looking at if your interested. I expect to upgrade later when at the limits etc.
Good system. Thx for your posts guys been really helpful
Just started using Collectrium the free small collector version and it works pretty well. Really good. Will be interesting what the capacity is and whether it runs out etc after so many pieces.
Well worth looking at if your interested. I expect to upgrade later when at the limits etc.
Good system. Thx for your posts guys been really helpful
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vinzc
New Member
Posts โข 475
Likes โข 176
March 2013
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Cataloging Art Collection, by vinzc on Apr 17, 2014 5:35:45 GMT 1, Yeah, I've been managing mine on Google Drive. I like it because I have about 15 different columns with various bits of info (artist, piece, dimensions, purchase price/date, last price I saw it sold/date, notes, original ie og estimate, etc). It's a good system for what I need, but I would like it if it would somehow add my photos of the actual art, along with receipt/coa PDFs. But I have jpg/PDF albums/files (backed up in multiple spots) and it's not really an issue to toggle between the 2 different sets of data. I rarely need to look at the coa/photos. The google doc drives it all. Its certainly coming in handy now as I'm considering the insurance side of it all.
Out of curiosity, does EB publish your collection publicly? Or can you keep that to yourself?
Yeah, I've been managing mine on Google Drive. I like it because I have about 15 different columns with various bits of info (artist, piece, dimensions, purchase price/date, last price I saw it sold/date, notes, original ie og estimate, etc). It's a good system for what I need, but I would like it if it would somehow add my photos of the actual art, along with receipt/coa PDFs. But I have jpg/PDF albums/files (backed up in multiple spots) and it's not really an issue to toggle between the 2 different sets of data. I rarely need to look at the coa/photos. The google doc drives it all. Its certainly coming in handy now as I'm considering the insurance side of it all.
Out of curiosity, does EB publish your collection publicly? Or can you keep that to yourself?
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opalis141
New Member
Posts โข 182
Likes โข 113
April 2014
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Cataloging Art Collection, by opalis141 on Apr 17, 2014 16:33:17 GMT 1, Yeah, I've been managing mine on Google Drive. I like it because I have about 15 different columns with various bits of info (artist, piece, dimensions, purchase price/date, last price I saw it sold/date, notes, original ie og estimate, etc). It's a good system for what I need, but I would like it if it would somehow add my photos of the actual art, along with receipt/coa PDFs. But I have jpg/PDF albums/files (backed up in multiple spots) and it's not really an issue to toggle between the 2 different sets of data. I rarely need to look at the coa/photos. The google doc drives it all. Its certainly coming in handy now as I'm considering the insurance side of it all. Out of curiosity, does EB publish your collection publicly? Or can you keep that to yourself?
Yeah, I've been managing mine on Google Drive. I like it because I have about 15 different columns with various bits of info (artist, piece, dimensions, purchase price/date, last price I saw it sold/date, notes, original ie og estimate, etc). It's a good system for what I need, but I would like it if it would somehow add my photos of the actual art, along with receipt/coa PDFs. But I have jpg/PDF albums/files (backed up in multiple spots) and it's not really an issue to toggle between the 2 different sets of data. I rarely need to look at the coa/photos. The google doc drives it all. Its certainly coming in handy now as I'm considering the insurance side of it all. Out of curiosity, does EB publish your collection publicly? Or can you keep that to yourself? You can do either. Your collection can be made public or you can password protect it, to my knowledge. |
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But it depends on how much you buy and how much information you want to keep about each piece. Here I can upload invoices and keep them together with the piece online. There's all sorts of information you can put in there. I used to use a combination of Excel and Powerpoint it's cheaper but it's a pain in the ass to manage. 
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